Administrative Assistant

Responsible for the day-to-day administrative support of the Packer Avenue Recovery Program. This Program will operate within the confines of state regulations, CATCH policies, and professional mental health standards.

Brief Outline of Duties:

1.  Answer telephones in an efficient, pleasant, and courteous manner.

2. Maintain an accurate updated People In Recovery (PIR) information database including EVS.

3. Prepare PIR charts for registration, updates, and closure.

4. Maintain and submit demographic information on PIR as required by the Office of Mental Health/ Mental Retardation.

5. Prepare, distribute and process staff time sheets, PIR accountabilities and other personnel matters as directed by the Program Coordinator/ Associate Director.

6. Track and disbursement of cab voucher quantity on hand, petty cash, and PIR distribution of check requests.

7. Accurately file, photocopy, facsimile documents as well as distribute the mail.

8. Process forms for PIR transportation.

9. Other duties as assigned by the Associate Director.

Qualifications and Education Requirements

High School Diploma or equivalency required. Accurate typing (45 wpm), and communication skills required. Working knowledge with all aspects of Microsoft Office including Word and Excel required, knowledge of Access software a plus. Two years’ experience in an Administrative/ Clerical capacity in a Mental Health setting preferred.

WORK AUTHORIZATION/SECURITY CLEARANCE (IF APPLICABLE)

Must have an acceptable PA criminal history, FBI clearance and Child Abuse clearance done prior to hire.

PREFERRED SKILLS

Attention to Detail

Ability to work with diverse individuals

Discretion

Proficient Computer Skills

Good Verbal and Written Communication Skills

Decision Making

Time Management

Good organizational skills

Customer/Client Focus

WORK ENVIRONMENT

This job operates out of the Packer Ave location.

POSITION TYPE/EXPECTED HOURS OF WORK

This is a full-time position, dayshift, Monday through Friday 8:30am-4:30pm.

PHYSICAL DEMANDS

Must have physical ability to: A) Climb stairs; B) Sit for prolonged periods, carry heavy objects (up to 20 lbs.), kneel and bend.

Equal Employment Opportunity

CATCH Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, CATCH Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. CATCH Inc. expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of CATCH’s employees to perform their job duties may result in discipline up to and including discharge.

Americans with Disabilities Act

Applicants as well as employees who are or become disabled must be able to perform the essential job functions either unaided or with reasonable accommodation. The organization shall determine reasonable accommodation on a case-by-case basis in accordance with applicable law.

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